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North Carolina Museums Council, Inc. Board Meeting
North Carolina Museum of Natural Sciences
Raleigh, NC
May 8, 2006 - Approved Version
Tamara Moore, Richard Sceiford, Troy Burton, Jeff Pettus, Ashley Poteat, Erin Kelly, Kim Tweedy, Lisa Colwell, Denny Meacham, Harry Warren, Dusty Wescott, John Campbell, Kathryn Beach, Neil Fulghum, Chris Graham, and Catherine Coulter.
Tamara called the meeting to order at 10:42 am.
President: Tamara reported that in the last year, she has written president’s letter for Newsletter and website, submitted application for governor’s museum week proclamation, discussed science section concerns with Debbie Curry, sent out award letters to winners, and responded to requests for information.
Tamara also issued a half-term analysis of the goals stated in the first month of her tenure as President. The FOCoS program has been expanded to twice a year to two sites, the revision of the website to handle real time membership data is in progress, communication with Virginia and South Carolina museum associations is in progress, outreach to western North Carolina institutions is happening, and Tim Goetz has been installed as Children’s Section chairman.
Secretary: Chris noted he has sent the corrected March minutes to Bill for the website. A motion was made and accepted to dispense with the reading of the minutes.
Vice President: NCMC received three FOCoS applications for the spring period and the FOCoS Committee (Vice President, Membership Chair, and the Professional Development Chair) plan to review them and award consultations accordingly.
Troy also worked with Richard Sceiford to help his transition into the Treasurer position.
Treasurer: Richard has been working over the past several months to complete transfer of treasurer duties from Troy, and in the process, has accomplished:
1. Processing signature card and transferring all materials
2. Having all data from old NCMC laptop transferred to compact disk and onto Richard’s own computer for ease of back-up and e-mailing files to other board and committee members.
3. Purchasing basic supplies that will aid organizing and transfer of treasurer files from this point on.
All invoices resulting from the annual conference have been paid and all deposits of membership and conference registrations made. As of this point it appears the annual meeting lost $2,970.08, but one invoice needs to be cleared (it may have been paid twice) and a final reconciliation of income and expense will be completed ASAP and distributed to board and appropriate committee chairs.
Richard has been working closely with membership chair Kim Tweedy to split duties between treasurer and membership. This includes defining the membership process accordingly:
1. Treasurer has forwarded to Membership chair a disk with all membership databases.
2. Treasurer receives and deposits membership checks and verifies member information, etc.
3. Completed membership forms are forwarded to membership chair at the end of each month for acknowledgement and database updating.
As of May 7, checking account balance (after all annual meeting expenses were paid) stood at $3,763.21. Total assets are $63,248.98
Past President: Neil continues to prepare NCMC archival material for deposit. The Board discussed the feasibility of creating a profile of items currently in the state records center and an inventory of existing records and property currently in possession of various Board members. Discussion tabled and will continue by email.
Neil reviewed the 1999 long term planning goals and ruminated on future planning.
Awards: Harry reports that the Winston-Salem program went well.
Directory: Courtney Hybarger reports the directories are finished! They are now being distributed across the state. She is currently working on getting as many copies passed out to those in need as possible. Requested directories are currently being mailed out.
To cut mailing costs, board members need to have copies to hand out to museums and cultural institutions in their area.
Courtney and Bill are keeping the database updated as work proceeds.
Newsletter: The electronic copy of the newsletter was posted on the website on April 24. Sixty copies were run at Kinkos for $81.54, or $1.36 each. The mailing list was received on May 7 and forty-three hard copies were mailed on May 8 with postage at .63 per piece.
The summer 2006 issue submission deadline is June 5 and will be published on or around July 15. Board members are encouraged to submit their articles and press releases to newsletter@ncmuseums.org.
Governmental Affairs: The News & Observer reported a state budget surplus this year of $1.1 billion. Current speculation is the surplus will be used for schools, roads, and health care. What to do with the surplus will be discussed at the short session this week.
Catherine will be attending Arts Day, May 8-10 in Raleigh, and will provide a further report at our next meeting.
Nominating: JoAnne Powell reported that according to the NCMC by-laws, since 2007 is an odd numbered year, all the officers will be elected to serve two-year terms. The President may not serve consecutive terms. The Vice-President holds the position of President-Elect and will assume the Office of the President at the 2007 annual meeting.
The following board positions are to be elected in 2007:
Committee members have not yet been appointed to create the slate for the 2007 board positions. Please contact JoAnne with offers to remain in your board position or recommendations for board positions. You may also suggest to people that they contact her if they are interested in serving on the board. JoAnne has begun to collect names of potential officers and committee chairs.
Professional Development: Past Professional Development chair, Edith Brady, has passed the appropriate materials to Kathryn Beach. Requests for proposals for the Hickory meeting will be on the NCMC website by the end of May, and individual emails requesting proposals sent to members. Deadline for proposals will be middle of July.
Membership Development: New and renewing memberships are coming in. The membership database has been updated and converted to a newer file, although this is an on-going process. A confirmation packet for new and renewing members is in the works and should be completed by the end of the month and ready to go out. Kim will send a directory to each new member. Also under consideration is a letter to be sent out to museums around the state that are not members of NCMC explaining the benefits of membership, and a directory. Kim will welcome any suggestions for membership development.
Public Relations: Ashley reports,
SEMC: The 2006 annual meeting is in Chattanooga, October 17-21 at the Marriot Convention Center. Ten scholarships are available. See SEMC website www.semcdirect.net for scholarship applications and deadlines. The 2007 annual meeting will be in Little Rock, October 2-6.
Application deadline for the Jekyll Island Management Institute is October 31, 2006.
Fall newsletter deadline is July 5, 2006.
Student Affairs: The History Museum of Burke County received the board-sponsored internship.
Peter and Erin proposed the funding of another student internship and suggested methods of increasing the amount of compensation. Further discussion will take place on this proposal.
Peter and Erin are expanding museum education resources to include conservation and related programs.
Annual Meetings: As reported in February, plans for the 2007 Annual Meeting in Hickory are well under way. Kaye is working with Nathan Moehlmann, assistant director of the Catawba County Museum of History, on local arrangements.
The tourism group in Wrightsville Beach has contacted Kaye with an interest in hosting a future NCMC meeting.
Federal Museum Grant Initiative: Harry reported that this is a worthwhile project to keep up with, but Roger Stroup was not present to provide up-to-date information.
Disaster Planning: After a lull in meeting, the disaster-planning group will begin convening on May 15.
NCECHO & JIMI: No report presented.
Art: Art section co-chairs Daphne Holmes and Denny Mecham sent out seventy-five letters to North Carolina art museums in January 2006 to encourage participation by members of the NCMC at the NCMC annual meeting.
The Arts Section awarded six scholarships for tuition remission to the annual meeting.
The Arts Section breakfast held Friday, March 3, featured a presentation on contemporary African American artists by Diggs Gallery director Belinda Tate. Following the presentation, attendees held a general discussion on the art presence at the NCMC meeting and shared ideas for next year’s meeting. Scholarship recipients provided positive feedback regarding the value of information sharing and networking at the meeting.
Daphne has stepped down and Jerry Jackson is now serving as the Arts Section co-chair.
History: John Campbell reports the annual meeting is regarded as a success. He has received many favorable comments about speaker, Tom Hanchette, and his discussion of Project Courage at the Museum of the New South. The section will be beginning work on figuring out new session ideas and identifying a history speaker for the 2007 meeting over the summer.
Science: Debbie Curry has resigned as Science Chair. Harry is considering a new chairperson and about ways to position Science Section with other science education and professional organizations. In the meantime, the Science Section has become inactive.
Children’s: Tim Goetz was not present and no report was made.
The meeting was adjourned.Home - Find a Museum - About NCMC - NCMC Programs - Conference - News - Students - Join - Contact Us
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